Glossary and definitionsAcademic Coordinator
It means the institutional representative at each participating institution in charge of academic coordination . The contact details are specified in the page of each institution.
In this context it means the study programmes/opportunities disclosed to perspective participants at the partner universities in the framework of the project One More Step.
It means the institutional representative in charge of administrative responsibilities at each participating institution. The contact details are also specified in the page of each institution.
Academic results Certification / Recognition of
At the end of the study period abroad the certification of academic results (transcript of academic records) will be transmitted by the host institution to the students' home university and will be recognized by using two ECTS tools: the Learning agreement and the Transcript of records.
The ECTS system tools will help converting the local grades and credits into the ECTS system and vice versa in order to facilitate the academic recognition for each participating student.
It means the person who candidates for the mobility grant.
Any type of organisation in the eligible countries whose involvement can contribute to the implementation of the mobility scheme.
BA / Bachelor Student (student in first cycle)
a person enrolled in a first cycle higher education programme. After the completion of the study programme s/he will obtain a first higher education degree.
also referred to as "Coordinating institution”, is the institution that, on behalf of the Partnership of participating institutions, has signed a Grant Agreement with the Agency. The Beneficiary has the primary legal responsibility towards the Agency for the proper execution of the agreement; it is also responsible for the day-to-day coordination and management of the Partnership and for the use of the European Union (EU) funds allocated to the project.
Coordinating organisation organisation that submits a grant application on behalf of a Consortium, Partnership or Network of participating organisations; the applicant represents and acts on behalf of the group of participating organisations in its relations with the Agency; if the grant application is selected, the Applicant will become the main beneficiary (see Beneficiary above definition ) and will sign the grant agreement on behalf of the participating organisations.
is the person responsible for the necessary co-ordination and day-to-day management tasks at the implementation stage. The co-ordinator is also the focal point for the Agency on any matters related to the project implementation.
Data protection disclaimer
All personal data shall be processed in accordance with:
Regulation (EC) No 45/2001 of the European Parliament and of the Council on the protection of individuals with regard to the processing of personal data by the EU institutions and bodies and on the free movement of such data;
where applicable, the Italian national legislation and the one of the country where the applicant has been selected.
These data will be processed solely in connection with the implementation and evaluation of the Programme, without prejudice to the possibility of transferring such data to the bodies responsible for inspection and audit in accordance with European legislation (internal audit services, European Court of Auditors, Financial Irregularities Panel or to the European Anti-Fraud Office). On request, you may be sent your personal data and in order to correct or complete them. For any question relating to these data, please contact the PMO.
Degree seeking students
Asian students in L 13 countries can apply for a full degree programme in some cases, and will obtain a diploma from the host university in the EU.
To apply as Degree seeking student and register at a European University the applicant shall not be registered at any other University in the home country.
Special enrolment rules may apply to Degree deeking students and local admission criteria of the chosen Partner institution shall be respected.
To comply with the local admission requirements they must follow the standard admission procedure at their host institution. Candidates who did not complete their Degree, yet, but plan to graduate before the enrolment deadline may apply to a full scholarship at higher level. If selected, their admission will be conditional on the receipt of the degree certificate, following the rules of the Hosting University and in accordance with the official procedures set by the National Embassies of the Country where Host University is located.
The Diploma Supplement it a template document developed by the European Commission, Council of Europe and UNESCO/CEPES to provide an extensive information on the academic path and competences of the individual concerned.
It is designed to provide a description of the nature, level, context, content and status of the studies that were pursued and successfully completed by the individual named on the original qualification to which this supplement is appended. It should be free from any value judgements, equivalence statements or suggestions about recognition.
This template offer sufficient independent data to improve the international ‘transparency’ and fair academic and professional recognition of qualifications (diplomas, degrees, certificates etc.).
is defined as a planned process of providing information on the quality, relevance and effectiveness of the results of programmes and initiatives to key actors. It occurs as and when the results of programmes and initiatives become available.
Doctoral Candidate (candidate in third cycle)
an early-stage researcher at the beginning his/her research career, starting a doctoral programme which would formally entitle him/her a PhD .
Doctoral Programme (third cycle)
of higher education study and research programme leading to a doctoral degree. The research-related programme is offered by higher education institutions or, in some Countries, by a research organisation accordingly to the Member States National Education System, legislation and practice.
ECTS - European Credit Transfer System
is a student-centred system based on the student workload required to achieve the objectives of a programme, objectives preferably specified in terms of the learning outcomes and competences to be acquired.
Enterprise - all undertakings engaged in economic activity in the public and private sector, whatever their size, legal status or the economic sector in which they operate, including the social economy.
EQF (European Qualification Framework)
acts as a translation device to make national qualifications more readable across Europe, promoting workers' and learners' mobility between countries and facilitating their lifelong learning; more information on http://ec.europa.eu/education/lifelong-learning-policy/doc44_en.htm
a country which is a Member State of the European Union or which participates in the programme according to Article 9 of the Programme Decision.
The term Exchange may apply to all the 5 kind of mobility and means a temporary secondment at a different University institution.
It means the students traveling from their home institution to the host institution. An exchange student is regularly enrolled at a home university (sending university) and temporarily entitled to study abroad at a partner university (host university). They will return back home having the sandwich period of one or more semesters fully recognised to complete home studies. Exchange students need the approval of their home and host university before starting the exchange and do not obtain a diploma from the host institution. This approval is formalised in a document called Learning Agreement.
Framework Partnership Agreement (FPA) / Memorandum of Understanding (MoU)
Is a document that describes all the agreements reached between the partners with regards to all aspects related to the management of the partnerships and organisation of the mobility. It outlines the role and responsibility of the partners within the organisation of mobility activities, the procedure and criteria for the selection of candidates as well as the foreseen measures to tackle specific programme objectives such as recognition, quality assurance, prevention of brain drain and sustainability. It must also contain specific provisions in terms of financial management of the grant.
Higher Education Institutions (HEI)
an establishment providing higher education and recognised by the competent national authority of a participating country as belonging to its system of higher education.
Learning Agreement (LA)
is an agreement developed for mobile students in order to provide a binding commitment among the three parties involved: the home institution, the host institution and the student before the start of the mobility. Learning Agreements contain the list of course units or modules or other educational components the student is planning to take at the other institution, together with the code numbers and the ECTS credits or similar allocated to the components. The Learning Agreement, together with the Transcript of Records, is designed to guarantee full recognition of the programme of study undertaken at the host institution. By registering the student, the higher education institution enters into an agreement to deliver the courses and to grant credits for the achievement of the expected learning outcomes. Home institution will integrate the mobility and the granted credits to the study programme of the student after his/her return.
Main Beneficiary and co-Beneficiary
( "main beneficiary” also referred to as "coordinating organisation”) is the organisation that, on behalf of the consortium / partnership / network of participating organisation, has signed an agreement with the Agency. The Main Beneficiary has the primary legal responsibility towards the Agency for the proper execution of the agreement; it is also responsible for the day-to-day coordination and management of the project and for the usage of the Community funds allocated to the project; only in the context of a "Grant agreement with multiple beneficiaries” can partners be considered as co-beneficiaries and include their expenditure in the final budget of the project; in all other circumstances, only the expenditure incurred by the main beneficiary and duly recorded in its accounts in accordance with the applicable accounting principles of the country where it is established can be considered as eligible.
Masters Programme (second cycle)
a second cycle higher education programme that follows a first degree (bachelor) or equivalent level of learning and leads to a masters level qualification offered by a higher education institution.
MA Master Student (student in second cycle)
a person enrolled in a second cycle higher education programme and who has already obtained a first higher education degree or has a recognised equivalent level of learning according to national legislation and practices.
Minimum requirements for the selection procedures
Is a document presenting a set of minimum requirements to be followed during the selection procedure of students and staff, focusing on the process of the scholarship attribution to Third-country and European candidates and to be signed by the coordinator on behalf of the partnership: transparency and equitable treatment of individual applications must be guaranteed.
moving physically to another country, in order to undertake study, work experience, research, other learning or teaching or research activity or related administrative activity, supported as appropriate by preparation in the host language.
Mobility Grant Award Contract
is an agreement signed between the Partnership and each candidate selected for an Erasmus Mundus Action 2 scholarship, explicitly indicating any academic, financial and administrative modalities related to the student's scholarship at the host institution and the award and usage of the scholarship. It correponds to the Student Agreement (SA) but is applicable to all the kinds of mobility, including staff.
any eligible Higher Education Institution, other than the Beneficiary, which has signed a letter by which it undertakes, according to the agreed arrangements with the Applicant/Beneficiary, to contribute to the implementation of the action (i.e. organisation of the mobility and mobility flows of students and staff).
is the group of European and Third Country Higher Education Institutions (HEI) participating in the project and selected for its implementation. The partnership is composed of one Coordinating institution/Beneficiary, Partner institutions and Associated member.
higher education study or research following a Doctoral Degree (PhD) offered by a higher education institution or a research organisation established in accordance with national legislation and practice.
Post Doc / Post-doctoral Researcher
an experienced researcher holding a doctoral degree or at least three years experience of full-time equivalent research, after obtainig a degree enabling to enrol to a PhD and including the training period at a research organisation .
Promotion / Visibility
and awareness raising is used primarily in the context of publicising the existence of programmes and initiatives, their aims, objectives and activities and the availability of funding for given purposes. This definition excludes the publicising of results. As such, promotion and raising awareness occurs primarily before and during the actual implementation of the programmes or initiatives.
the institution that has agreed to host the exchange student/staff from the sending institution.
Recruitment and Selection Process
The sending and hosting institution will promote the diffusion of calls and will pre-select exchange students and participants, based on compliance with the own criteria and criteria developed in collaboration with partner institutions. (for more details see Selection process)
The call is also posted on this website. Formal on line applications for exchange will be selected at local and central levels. The Central coordination board of the project will be responsible for the final selection.
Scholar / Academic – a person with outstanding academic and/or professional experience who lectures or conducts research in a higher education institution or a research organisation established in accordance with national legislation and practice.
Scholarship length /Duration
Scholarships are awarded according to the mobility scheme funded by the EU Commission and will have a standard lenght from 6 to 36 months depending on the Country, kind of mobility and target group you belong to. In the on line application form you may indicate your preference, if any. The coordination board will award available grants accordingly.
Usually, following European Commission rules apply to scholarships :
- 10 months = 1 academic year
- 22-24 months = 2 academic years
- 34-36 months = 3 academic years
Selection Procedure (See also Selection Process and criteria)
Applications will be evaluated as follows:
- The university you have applied for will verify whether you are eligible which means that all the administrative and academic requirements are met, as specified by the project and by the University.
- If you are eligible, the University will assess your application on the basis of the criteria defined below and taking into account the specific conditions at that specific University and for the specific level.
- The University will place your application on an ordered selection list and will provide such list to the Project Coordinator.
- All your applications submitted on line Universities will be evaluated as described above.
- The coordinator will collect the selected candidates’ lists from all the Partner Universities and with the Central Selection and Coordination Board will generate the final list of appointed and reserve candidates.
- The list will be submitted to the Education Audiovisual and Culture Executive Agency (EACEA) of the European Commission.
- Selected students and scholars will be notified within 2 months after the deadline for applications
- The admission and selection criteria and the parameters on which scholarships will be awarded are indicated in the call.
After you have been selected for a scholarship:
- You will be contacted by the host university. Final admittance, mobility starting date and available study courses depend on the local organisation and requirements. The host university will be responsible for further processing of the mobility (admission, visa, accrediting degrees, accommodation, etc.).
- For full academic recognition purposes, you will be required to sign an ECTS learning agreement, along with the host and the home institution.
- Before you start receiving your scholarship, you will be asked to subscribe a Grant acceptance and a financial agreement concerning your duties and responsibilities.
the academic period of approximately 6 months in which is divided an academic year. This will commence on the first day of classes and conclude on the last day of final exams.
the institution at which the student intends to graduate and is enrolled for degree purposes, the home institution.
Student Agreement / Mobility Grant Award Contract
is an agreement signed by the Consortium and the beneficiaries explicitly indicating any academic, financial and administrative modalities related to the participation in the Erasmus Mundus programme including the award and usage of the scholarship. Once you have been selected for the program, before you start receiving your scholarship, you will be asked to subscribe this specific agreement concerning your duties and responsibilities.
Subsistence allowance / Scholarship Amount / Grant
For the duration of your mobility period you will receive a standard monthly subsistence allowance (scholarship grant). Payments will be transferred to your bank account in Europe. The amounts are fixed by the EU Commission:
|Academic Staff||2,500 euro|
To apply you must state which Target group you belong to.
TG1 are Students (Undergraduate , Master, PhD with a minimum of 1 year previous university studies) Postdoc and Academic and administrative staff belonging to the partner universities in Asia only.
TG2 are perspective participants coming from whatever university of the beneficiary Asian countries involved in the project or alumni of a partner university who concluded their academic path. You can only apply if you are citizen of one of these countries.
TG3 is a special target group for which few additional grants are foreseen. You can apply to TG3 target group or indicate it in your application as TG1 or TG2 if you belong to a 1)indigenous people or 2) minority language group, if you need special provisions as 3) refugee or 4) asylum seeker or 5) disabled people, and if you can identify yourself in a special vulnerable situation. Candidates from eligible countries with certified refugee status and residing in Europe are eligible for scholarships reserved to the home country citizens. AS TG3 applicant your status needs to be certified by an official body like Government or Health authority (for 1-2-5) or UNHCR or ONG (like Amnesty international).
a country which is not a Member State of the European Union and which does participate in the programme according to Article 9 of the Programme Decision.
Travel costs and insurance
Travels will be centrally managed by the Coordinator: an electronic ticket will be issued for each participant. Travel costs will be covered within the total limits defined by the EU Commission. The rates are established by the programme on the basis of the linear distance between your place of origin and the hosting university premises.
A full insurance coverage (health, travel, accident) will cover the incoming students and academic staff participating in the individual mobility activities. The costs of the insurance are directly covered by the project.
Tuition fees for exchange students are to be paid to the respective home university (if applicable) and waived at the host university. No tuition or registration fees will be requested by the hosting universities to any of the participants, at any level.
A small fee may be charged to the incoming participants by the host universities to cover costs such as library services, student trade unions, laboratory consumable costs, local taxes or similar, on an equal basis as the local students. Exchange students will continue paying their registration fees at their university of origin. The tuition fees for students applying for a full degree program will be covered by the project.